What You Need To Do To Have a Successful Inspection
Preparing for compliance inspections can be a headache if you don’t have all your paperwork in order. Here is a breakdown of the records you should have available for the inspector upon arrival. It is recommended to keep all these records on-site and in an organized fashion to help ensure a smooth inspection.
Records You Should Have Available for the Inspector
Compliance Records
- Certificate of Compliance
- EPA Notification form
- UST Operator Inspection form
- C-Operator List
UST System Repairs and Maintenance Record
- Manufacturer’s schedule of required calibration and testing.
- Dates and details of any repairs or maintenance.
- Dates and details of upgrades: piping, corrosion, spill, or overfill protection.
Release Prevention Records
- Corrosion Pretection Test Results (if applicable)—test required 6 months after installation and every three years thereafter.
- Sacrificial Anode System—Last 2 tests.
- Impressed Current System—Last 2 tests and last 3 rectifier operation checks performed every 60 days.
- Overfill Device Test Results – test required every three years.
- Spill Bucket Test Results (if applicable) – test required every three years.
- Sump Tightness Test Results (if applicable) – test required every three years.
Release Detection Records for Piping
Pressurized Piping
- Results of annual line leak detector tests.
- Results of annual line tightness test OR results of monthly monitoring method (ATG with electronic line leak detection, SIR, interstitial monitoring) for the last 12 months.
Safe Suction Piping (without foot valve and piping slopes back to USTs)
- No release detection records required.
U.S. Suction Piping (with foot valve and/or piping does not slope back to USTs)
- Results of line tightness tests performed every 3 years OR results of monthly monitoring method for the last 12 months.
Release Detection Records for Tanks
Manual Tank Gauging (1000 Gallons or Less)
- Weekly stick readings for the last 12 months.
- Monthly reconciliation calculations for the last 12 months.
- Appropriate conversion chart (1/8 inch increments to gallons).
- Record of reporting any “suspected” or “confirmed” release.
Interstitial Monitoring
- Written documentation of installation, calibration, and set-up.
- Record of maintenance or repairs.
- Device documentation (operator’s manual).
- Record of monthly monitoring for the last 12 months (sensor status reports, manual inspections, etc.).
- Details of any alarms and justification if not reported.
Automatic Tank Gauging
- Written documentation of installation, calibration, and set-up.
- Record of maintenance or repairs.
- Device documentation (operator’s manual).
- Results of valid leak test for last 12 months.
- Details of any “failed” tests and justification if not reported.
Statistical Inventory Reconciliation (SIR)
- SIR vendor reports.
- Inventory records (inputs, withdrawals) for the last 12 months.
- Delivery receipts.
- Appropriate conversion chart (1/8 inch increments to gallons).
- Water readings as required by method (every 1-2 weeks).
- Details of any “inconclusive” or “failed” test results and verification that the data was reverified the following month.