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Inspections, Registrations, and Fees:
X-Ray Program

All x-ray tubes in the State must be registered every year with the Division, if they are attached to a control unit. Registration forms are sent to all registrants on file each year. Even x-ray units in storage must be registered if they are not in a retail sales facility. Additionally, the rules require the Division be notified within 14 days of the acquisition, transfer or disposal of an x-ray system.

The registration fee is $45.00 per tube. For example, if there is a control unit in a dentist’s office which controls separate x-ray tubes in two separate operatories, the registration fee would be $90.00 per year.

Facilities are inspected according to the following schedule. The frequency of inspection is based on the type of facility which uses the x-ray system and the way that it is used. The inspection fee listed is assessed at the time of inspection.

X-Ray Inspection Fees

Facility TypeFacility CodeInspection FrequencyFee per Tube
ChiropractorsDC2 years$115.00
DentistsDDS5 years$55.00 plus $22.50 for each additional tube on the same control unit.
PodiatristsDP5 years$85.00
VeterinariansDVM5 years$85.00
Veterinarians using Fluoroscopic or Computed Tomography (CT) UnitsDVM1 year $85 for Inspections of Fluororscopic units if done by a Division inspector.   CT units are inspected by independent qualified experts.  For inspections performed by independent qualified experts, see the final row of this table.
HospitalsHOSP1 year$115.00
Industrial with high or very high radiation areasIND-H1 year$115.00
Industrial with cabinet or other industrial unitsIND-C5 years$85.00
Medical w/fluoroscopic or computed tomography unitsMD-F1 year$115.00
Medical w/general purpose radiographic unitsMD-R2 years$115.00
Radiation TherapyRT1 year$115.00
Other-EducationalOT-ED1-2 years$115.00
Other-Low Exposure MedicalOT-ML3-5 years$85.00
Inspection reports submitted by independent qualified experts or registrants using qualified experts.$25.00

Registrants may be inspected by a state inspector or by a consultant who is registered by the Director as a qualified expert. Hospital registrants that employ a qualified expert to perform routine inspections will be inspected periodically by an x-ray staff member.

In cooperation with consultants, the Division has prepared guidance documents to be used when evaluating the calibration and performance of an x-ray unit.

The guides are as follows:

An inspection usually involves taking measurements, reviewing records, interviewing staff and discussing the results with the registrant. The x-ray unit is evaluated to ensure the equipment is properly calibrated and performs appropriately. Safety features are also evaluated and tested to ensure proper operation. The inspector also measures and calculates the Entrance Skin Exposure (ESE) to help evaluate patient exposures. Exposures in surrounding areas are also evaluated to protect operators and others nearby. If any abnormalities are identified, the inspector will investigate possible causes and assist with finding a solution.

X-ray Machine Registration Invoicing

R313-16-230 requires that all non-exempt sources of ionizing radiation be registered. Fee payment is required with initial registration. The registration fee is billed annually thereafter. If a registrant submits a New, Transferred or Disposed of X-ray Equipment form after an invoice has been generated, our system will be updated, but the division will not send an invoice to the registrant. The new information will be reflected on the next annual invoice.

X-ray Registration Numbers and Utah Machine ID Numbers

A facility number is assigned upon registration. The number is connected to the registered facility, not a machine and remains the same when a machine is added, transferred, or removed. In addition to the facility registration number, each x-ray machine is given a Utah Machine ID number. If a machine is transferred from one registered facility to another, the Utah Machine ID number stays with the machine and remains unchanged.

Contacts

If you have questions, contact DWMRC at (801) 536-0200.


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